Intelligent Inventory and Delivery Management

Sova.

Stock, deliveries, subscriptions, invoices, wallets and permissions, all in one place.

Your office and your field team work from the same book. And you can ask Claude or ChatGPT how the business is doing, then hear what to improve.

See the difference What you get

Stock warningsNotice before you run empty

Proper invoicesEvery delivery on record

LedgerWho did what, and when

SubscriptionsThe usual week, handled

PrebookingsSpecial dates that show up

Ask AIAnswers and suggestions

Ask about your business Works with

You

How did the North route do this week, and are we close to running out of our top seller?

Claude, connected to Sova

The North route brought in $18,400 this week, about 12% above last week. Your top seller has roughly nine days of cover at the current pace.

Worth doing: receive stock this week, or move two slow products off that route so the van carries what actually sells.

It reads the same records your team writes. Any change waits for your yes.

Where most teams are today

We get it. The tools you have are the tools everyone has.

WhatsApp is quick, everyone already has it, and a spreadsheet has probably carried your business for years. That is not a mistake. It just stops scaling around the time your routes do.

A normal day without Sova

The route lives in chat. Messages get buried, and nobody is sure which list is the final one.
The sheet drifts. By evening it says one thing and the van remembers another.
A stop gets missed and the reason lives in someone's memory.
Stock runs out mid morning because nothing warned you the day before.
The invoice comes later, typed from notes. That is the part auditors care about.
Subscriptions and special dates are remembered, not recorded.
Something changes and there is no trail to look at.

The same day with Sova

One run book shared by the office desk and the field phone.
Numbers agree, because reports read the deliveries your team already recorded.
Skips and moves carry a reason, so tomorrow's conversation is calm.
Cover warnings arrive while there is still time to order.
The delivery writes the invoice, and the PDF is filed for you.
Subscriptions and prebookings are part of the schedule, not a favor someone remembers.
A ledger you can open by run, customer, salesperson or admin.

Nothing here asks your team to work differently. It asks the paperwork to keep up with them.

Why the last stretch is costly

The delivery leg quietly takes the biggest bite.

These industry figures are for context, not a promise. Inside Sova you see your own revenue, expenses, live runs and stock cover, drawn from real deliveries.

~53% of total shipping cost often sits in the last mile, the shortest and messiest part of the journey. Capgemini and Statista summaries, illustrative

~50% of that cost is usually labor, so every wasted stop is a person you already paid for. Industry cost breakdowns, illustrative

~$18 is a commonly cited cost for one failed delivery attempt, before the customer even complains. Loqate and industry summaries, illustrative

What you get

Everything the day needs, and nothing you have to babysit.

Inventory, catalogue, customers, routes, runs, the field app, a customer page, wallets, permissions and AI. All reading the same records.

Inventory

A word before you run empty

Sova compares what you hold against the demand coming up. When cover looks thin you get a quiet notice on home and inventory. You can still sell and load, you simply are not guessing.

Cover looks short. Your top seller is running behind the next fortnight of demand. A heads up, not a lockout.

Catalogue

Create any product

Your mix, your prices, your tax rules. Add what you actually sell, and the office and field share one list instead of two.

Subscriptions

The usual week, on purpose

Which product, how many, which weekdays, at what price. Change the days and the route follows. End it cleanly when a customer pauses, with no surprise billing afterwards.

Prebookings

Special dates that actually show up

A customer wants an extra drop on Thursday. Book it once and it appears on that day's run for the route, even if the vehicle or driver changes.

Deliveries

Regular routes, plus a run when you need one

Mornings open your usual routes. When something comes up, schedule a run at your convenience: pick the date, the customers, a free vehicle and a free salesperson. Everyone gets notified.

Money

Wallet and invoice at the door

One balance per customer, whether they are in credit or owe you. Settling a delivery writes the invoice and files the PDF. A second drop the same day gets its own invoice, which keeps you clean.

Access

You decide who can do what

Top ups, extra runs, reports, AI changes. Switch them on or off for the whole company or one person. When something is off, the button is not there to press.

Three screens

Office, field and customer

A desk for control, a phone built for the van, and a page where customers see their schedule, prebookings, invoices and balance.

Ledger, the admin view

When you need to know what happened, you open one page.

Every action leaves a line: the time, the person, what they did and the detail that matters. Filter by run, customer, salesperson or admin. Nobody can edit history.

Trail · North route · Sep 8

This run Customer Salesperson Admin

Time	Person	Action	Detail
06:12	Emma Clarke, admin	Scheduled a run 2 customers, Van 07, Daniel Reed	Extra run for a customer request
07:05	Daniel Reed, field	Loaded the van Top seller 120, case product 40	Warehouse down, van up
07:48	Daniel Reed, field	Settled a delivery Riverside Cafe, $40, cash and wallet	Invoice INV 10550, PDF filed
08:10	Emma Clarke, admin	Changed the vehicle Van 07 → Van 03	Both salespeople notified
09:02	Daniel Reed, field	Moved a stop Hillcrest Market to Friday, customer asked	Weekly schedule left alone
11:20	Emma Clarke, admin	Topped up a wallet Riverside Cafe, $100	Rate recorded on the entry

Instead of scrolling a chat thread at 10pm, you open the trail and read the day.

Ask AI

Answers you can trust, and a nudge on what to fix.

Connect the assistant your team already uses. It reads Sova's records, so it does not invent a number, and it never changes anything without your approval.

Claude

ChatGPT

One connector, your choice of assistant.

Ask anything about the businessRevenue yesterday against today, stock cover, idle vehicles, who owes you, what sold on a route.
Hear what to improveReorder now, rebalance a route, follow up a balance, tighten a permission. Suggestions come from your own data.
Approve before anything is writtenNew customers, price changes and top ups wait for your confirmation. Deletions stay out of reach.

A delivery day

Load, deliver, settle, and look back without hunting.

The same rhythm your team already runs, with the record keeping happening as they go.

MorningLoad the vehicle. Sova stops you only if you exceed its capacity, and gently flags it if you are light for today's list.

On the roadDeliver, move a stop to another day with a reason, or skip it with a reason.

At the doorCash and wallet together, and the invoice is written there and then.

AfterwardsHome and reports read those same invoices, so there is only one version of the day.

Office, live runs

North route · Van 12 · Sarah WhitmanRunning

Harbor route · Van 07 · Daniel ReedRunning

Extra run · scheduled by youOn request

The desk: progress, people and money.

9:41●●●

North routeRunning today

Riverside CafeNext stop

Hillcrest MarketDelivered, invoice filed

Oakwood DeliMoved to Friday, reason saved

The phone: same stops, bigger buttons.